Hi there, this video is all about creating a folder structure. What is it? It's kind of an administrative task. With me, we've picked a topic, we've picked a really good name, now we need to start, like creating things. Like we'll do the outline in an upcoming video, then we'll start looking at, you'll start wanting to grab, like reference material, and creating exercise files. All that sort of stuff, they need to go somewhere on your computer. You could do the, dump them all on your desktop, or in your My Documents, and hope for the best, that will be fine for your first course. But what you'll find is, like me, if you plan to do more than one, even just more than one, like I've made 30 now, so there's just so nice to have a pre-made folder structure, that I'll show you. And it just means that every time you create a new job, everything goes into the same place, like it did the last job to make it easy to find.
If you talk to Tayla or Jason who help me make my courses, the earlier courses where I had no folder structure, no systems, no nothing. Nobody wants to go and find those files, because if they need to go find the unedited video files, like this thing here, who knows what they are, and who knows what they're called? It's not a fun job for nobody. For the later jobs it's super easy, because in every single course, all the raw files are in one folder, and all the outlines are in the same place. The subtitles are all there, super easy.
So let me show you now how I do mine, and you can copy it completely, or just modify it to work with your style of teaching, or maybe your particular content. All right, let's jump into the computer. Let me take you through the way that I work with my folder structure. So this folder here, called 'New job video', it's not a great name, but inside of here is a bunch of folders, that I've named, there's nothing in them, you can see, 'Raw', 'Files', 'Editing'. There's more folders in here, but there's nothing actually in these folders. All I use it for is this, I've come up with a new course, all I do is select it, 'Edit', 'Copy', 'Edit', 'Paste'. And so I've got this new folder, based on this one, which is awesome. I'm going to leave that guy alone. Let's go to 'Rename'. And we're going to call this one 'Sourdough recipe'. And remember, I like to put in the date at the back here just so I know when this was kind of created. So 'Jan 2019'. And that's kind of how I name it. You'll do exactly the same, but this one here's where I'm going to put all my files.
Now let's have a look at some of those files that are in there. So 'Raw', let's just discuss them individually. 'Raw' is everything that I record, and I just dump in there. So let's say this particular course. I'm in a different folder now, so the raw files for what you're watching now, the course that you're going through, or the videos you're going through, you can see, for the last video that I made, 'Choosing your name', there is two files in that 'Raw' folder. There's this mp4, and then there's this Camtasia file. This thing here is just my-- you can see me, getting all ready, and then I start talking. So that's my, like talking head shot stuff for my camera. And this is the bit where I dive into the computer and record my screen. Exactly what you're watching right now, so that's how I use that.
So there's the 'Raw' file. Dump everything in there, and that's what gets edited later on, in 'Files'. So 'Files' here-- let's move this down. So what goes into the 'Files' folder? So I have a few in here, yours will be very different from mine. You can create anything you like, it's just there, like, think of it as the second drawer down, the place you stick stuff, we're not too sure where it goes. The 'Files' folder. 'Examples' is, think of them as reference files, or say that you're-- like my last Photoshop course, I was looking at kind of trending cool styles, from things like Dribble, and, what is it, Behance. So just getting ideas for content and I just jam them over there.
'Exercise Files' is quite an important folder for me for my courses. So for, say my Photoshop course, the last one I did, Photoshop Advanced, let's have a look at this one. So 'Exercise Files', there it is there, you can see there's a lot in here. So all the different sections for my course, if you go to the 'Masking Selection' part of my videos, there's a bunch of files that you can use and play along with. For you, for 'Exercise Files', there might be, for our Sourdough recipe, there might be some sort of recipe that you can print out. Shopping list. But you might not have any exercise files, I just dumped them all in there. And when I'm finished, that's what gets added to the course, so that people can follow along using the exercise files.
The 'Promotional Images', this is where I've got all my, I've got one, I'll show you later on in this course how I kind of got a template for my marketing material. So that every course in here will be the banners that get used on social media, and all of the Instagram and Facebook. Any promotion stuff ends up in there. 'Video Thumbnails', just the thumbnail that goes in the front of each video. Really important for, obviously the intro video on lots of the market places. But also really useful if you put stuff out into YouTube. A good thumbnail can be really helpful. So that's where that is.
What is Zold? Zold is old with a Z at the front. It's an old trick, it just means that it's Z, so is at the end, and it just means, like say if I make some exercise files, I don't end up using them, but I don't want to get rid of them. What I can do is I can just dump them in 'Zold'. So that they're not gone, but I know that they're not the ones that are being used. So Zold is just junk that you don't want to throw away, but you want to make knowledge for your future self, to know that it wasn't the stuff you ended up doing. And Z, just so it stacks at the bottom there.
'Editing' files, so I edit most of my courses in a mixture of Premiere Pro and Camtasia. And that's where I stick those files. So you might be using ScreenFlow or Final Cut. Whatever you're using, that's where I stick those, just working files with the editing files. 'Renders', so renders, my process is, when I got started, what I would do is I'd edit them in Premiere Pro, let's say, and then I'd say, I'd render them out into drafts. So I'm finished, I feel like I'm finished. And then I stick them in Drafts, and then I share them with, some poor unsuspecting friend or family member, to have a look at them for me, to check them to make sure that I hadn't missed anything, or the spelling was right. Spelling is a big part of my trouble. And it's just-- so I send it off to my wife, my nanna, my mum, my friends, just to have a look at them, and once they have okayed them, or they've got changes, that's like my final check, then I rendered them again, once all the changes are made, I stick them in 'Final'.
What ends up happening now is that I've outsourced, I get Jason and Tayla, they help me do the editing, they do the drafts together, they check each other's work, and once that's finished, it goes into final, and then I can have a look, when that's totally done and ready to go. Why this is useful is that, in a year from now or six months from now, you can go back and know that in the Finals folder, there's not a version two in there, there's not an updated version, or a final, final. There's just one set of videos in here. You got to be really specific about that, don't have two versions in there. Keep it into drafts until you know it's 100% done. Then later on you can come back and say, these are all the files ready to go.
YouTube, so we'll talk about YouTube distribution, in a bit more specificness later on, but just so you know, what I do is, say for my-- say I got a 50-video course about making Sourdough. Not sure if you can make 50 videos, but let's say you do. You want it to be a paid course, but you want to actually share some of this stuff on YouTube. That's my-- that's the way I work. I share some of this stuff free on YouTube, just to give a people a taste of how, you know, the quality of training that I deliver, my method of doing it, so give them a kind of a taste. Let's say I give away six of my fifty videos onto YouTube, to kind of get people to come for the full course.
So what I do is I take those Finals, so maybe there's six of them, and what I do is I record an intro and an outro. And I just bang them on either end of that YouTube video, before I upload it, so it will be a little longer than the Final, and the intro just explains, "Hey, this is my course, it's a small extract from my larger course." "You can go check it out, a link in the description, I hope you enjoy it." I also explain it's a paid course. I'm not trying to like trick people, I'm just trying to let them know that there is this bigger course if you like what I'm doing, and it will cost you, but here it is. And it's a huge driver for me as an instructor, for my own site. It is absolutely the number one way I get people to my site. And there's paid subscribers. Same with the outro, the outro just goes on the end, it says, "Hey, like, subscribe, check out the full course here." So this will have all 50, this will have just a few that I've picked, and we'll talk about how to pick those later on in the course.
All right, next up, 'Completed Files'. You might not need this one here, it's for software trainers mainly. So I have, when I'm working, say my Photoshop course down here. Let's have a look. Photoshop. The completed files. So let's say the third video in this course. See all these here? For that course, we go through, and we do some Selections and Masks for these people. So as I'm working I save them into the completed files so that, somebody's following along, and theirs maybe doesn't look like mine, they can jump into this file and just, it's just something that I optionally add to my courses so that people can compare their versions with mine. And also helpful for me as well when I'm finished.
So I'm doing this topic, I'm showing people how to do masking in Photoshop. What do I do with that file? Has to go somewhere. I stick it in 'Completed Files', even if you decide not to share with the students, it's just a handy place to go through, and go, "Oh yeah, these are the things we make in the course." So that's 'Completed Files'. What else is there? 'Copy'. So Copy is just any text. So the outline that we'll make in the next video. It's just, explains what's in the course. Any sort of description, any marketing kind of messages. The blabber about the course, all goes into the Copy folder. Basically anything that's text, goes in there, that's where I dump it all.
So that is how I get the folder structure done. Copy, paste it. And what else do I do with it? One little bonus chapter is, I use something called Dropbox. What I do is instead of just keeping it on my desktop or in My Documents, I go and dump this into my Dropbox folder, there it is there. I click, hold, drag it into there. The cool thing about Dropbox or its equivalents, there's tons of competitors for this, think of it as cloud storage, because it is cloud storage, but Dropbox is probably one of the most popular. Amazon have Dri-- they call this Amazon Drive, I think. Microsoft calls theirs OneDrive. And who else is there, Google Drive. Nobody was particularly creative with those names.
So say Dropbox, they give us, I think you get two Gigabytes free. They all have their own kind of starting plans. So what I do is I grab this guy, and I click, hold, and I drag it into my Dropbox folder, and Dropbox syncs it with the internet. So I have it up in the cloud, it just means that if I lose my files, my laptop gets stolen or broken, it means that at least they're up in the cloud and I can download them again. Just an easy way to backup. What's also handy is that, say another market place that I want to-- somebody contacted me last week, and said, "Hey, can we put your courses up on our site?", I'm like, "Sure, no problem." All I have to do is go into Dropbox, and find the Renders Final, and just share that folder with them. Dropbox, like all of them, make it easy to share folders, and you need to send them that. And they've got access to the files.
All right my friends, that is it. I have turned creating a folder on your desktop into a 50-minute video. I hope you found that useful, I love this sort of systemized thing. Maybe not for your first video, but if you don't, you remember this later on, when you're up to video course number three, and files everywhere, and you're like, “I should've watched that 15-minute video all the way through.”
Anyway, that's it, let's do a quick recap, and on to the next video. To recap, it is, new job, grab that folder, copy and paste it. Give it a new name, and there you go, gives you your folder structure. Ready to go. It could be even before you pick your name or your topic. But at least you've got them all in the right place, ready to get going. And if you're like me, you can save it into the folder for Dropbox, or Google Drive, or whatever you're going to use. And it just means it's both on your computer and up in the cloud. Just in case you delete stuff. And when you're ready to archive you can get rid of it off your machine, leaving it up there in Dropbox. All right, recap over, on to the next video.